Job Description

Job Description

Job Description

We are looking for a detail-oriented Dispatcher to join a construction-focused team in Ceres, California. This contract-to-permanent opportunity is ideal for someone who can coordinate communications, support daily operations, and keep scheduling and administrative tasks moving efficiently. The right candidate will be comfortable handling a multi-line phone system, assisting with accounts payable activities, and communicating professionally in both English and Spanish.

Responsibilities:
• Manage incoming calls through a multi-line phone system and direct inquiries to the appropriate team members or departments.
• Coordinate dispatch activities by organizing schedules, relaying updates, and ensuring timely communication between field and office personnel.
• Provide administrative support for accounts payable processes, including tracking invoices and assisting with payment-related documentation.
• Maintain accurate records in QuickBooks and update operational information to support day-to-day business needs.
• Communicate with clients, vendors, and internal staff in Spanish and English to support smooth business operations.
• Monitor work orders, service requests, or job-related information and ensure details are recorded clearly and followed through appropriately.
• Assist with general clerical tasks, reporting, and correspondence to help maintain an organized workflow.

• At least 3 years of experience in dispatching, office coordination, or a similar administrative support role.

• Hands-on experience working with a switchboard or multi-line phone system in a fast-paced environment.

• Working knowledge of accounts payable procedures and related administrative tasks.

• Experience using QuickBooks for data entry, recordkeeping, or financial support functions.

• Ability to conduct business communications in Spanish and English with professionalism and accuracy.

• Strong organizational skills with the ability to manage multiple priorities and respond quickly to changing needs.

• Clear communication skills and attention to detail in both verbal and written interactions.

Please contact Robert Half at 209.554.0521 for immediate consideration.

Job Tags

Permanent employment, Contract work, Work at office, Immediate start

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